Risk and Procurement Manager

Position Summary: The Risk & Procurement Manager functions as the County Purchasing Agent ensuring purchasing practices and purchases provide the best value for the County. Performs analysis of County risk and safety programs, analyzing claims against the County for areas of improvement in employee safety and loss prevention.

Job Duties/Responsibilities:
Administers the centralized purchasing function including the purchase of goods and services for the operation of county departments in compliance with existing laws and policies. Establishes and manages a vendor evaluation program and corresponds with vendors on all aspects of the business relationship including registration, delivery requirements, substitutions, inquiries, quotations, terms, and conditions of purchase orders and contracts.
Communicates with county departments regarding needs for services, materials, supplies and equipment, and required delivery schedules; assists in identifying appropriate sources, competitive methods, cost analyses and contract formats; functions as liaison between departments and vendors by assisting in the resolution of performance issues, disputes and claims.
Demonstrates thorough working knowledge of county purchasing policies, processes and procedures. Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established policies and procedures. Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and county requirements, policies and regulations.
Reviews and edits purchase requests to ensure the item or service is adequately described based on the requestor’s needs; ensures all information has been provided and the request is consistent with county policies. Collects data to determine price reasonableness for new items, prepares detailed written solicitations and tailors special terms and conditions.
Oversees management of County fleet vehicles; tracks maintenance, registration, insurance and upkeep of vehicles; provides budgetary input for rotation of fleet inventory according to best practices and County policies.
Develops, implements and coordinates a county-wide risk management and loss prevention program. Compiles statistical data and prepares reports on a wide variety of risk management related topics of interest to county administration. Actively participates in department and division safety committees. Provides support and direction and assumes a role in reducing employee incidents and injuries.
Conducts safety inspections in conjunction with safety committees and insurance companies to identify potential hazards and prevent injuries to staff, damage to property and the public at large. Coordinates with department managers to implement corrective action. Develops, implements and conducts regular safety training programs and/or works with departments to develop departmental specific training goals and programs.
Evaluates insurance coverages; identifies exposures and assesses liability through evaluation of claim loss statistics and trends. Provides each department with loss statements for worker’s compensation, general liability and auto losses.
Directs and coordinates departmental risk management, assures proper insurance coverage for equipment, operators, passengers; assures proper coverage for liability, errors, and omissions; directs the departmental safety program.
Monitors and/or investigates claims as necessary. Reviews and determines all risks of casualty and property loss to which the county’s assets are or may become exposed and analyzes such risks to determine how they can be eliminated, controlled, minimized, assumed or insured.
Prepares and recommends divisional budget; administers the divisional budget and directs procedures to assure compliance with established budgets and federal and state guidelines.
Performs other related duties as required.